Bid Bot’s consultancy and platform service is helping grassroot communities secure funding

Are you a grassroot community trying to secure sponsorships, funding, or grants? We know the challenges that come with writing proposals when your focus is on the sport, not paperwork. At the same time, the competition for funding is tough, and many clubs struggle to know what makes a winning proposal. That’s why we’re here to help.

With over seven years of experience working on public sector bids from 30k to multi-million-pounds, we understand how overwhelming it can be to craft the perfect proposal. The good news? We have poured our experience of bidding and technology into a platform you can use to help save time and increase your quality.

We believe in giving back to communities, which is why we offer to grassroots communities 1 hour of free consultancy on the first proposal, and free access to our platform for all your proposals moving forwards. This allows clubs to access our turnkey solution to improve their sponsorship and grant proposals without any upfront costs. We will request, when successful just £50 to pay for the minimal costs of running the service for you.

1. Simple Setup: We’ll help your main contact get set up with our system, it’s a straightforward process that requires minimal effort from your side; a simple welcome email and log-in. Once you’re set up, you’ll be ready to start using our platform independently.
2. Analyse Past Responses: With our platform, you can analyse previous proposals to see where you may have missed opportunities. This analysis helps identify gaps and areas where you can improve, ensuring your next proposal is stronger. This forms the basis of our first consultancy meeting, where we’ll work with you to review past submissions and make actionable recommendations.
3. Automated Content Creation: Based on the requirements of your sponsor or funding body, our system automates the content creation process. It generates tailored content that aligns with the sponsor’s goals, helping you craft a more targeted and compelling proposal. Our ruling based system has been created from years of analysing bid responses word by word to ensure the percentage of key ingredients going in, helps to paint the picture of the proposed project.
4. AI-Powered Quality Checks: Our AI tools review your proposal, providing a quality score and tailored suggestions to uplift your response across content frameworks and key ingredients. This helps ensure your content is aligned with the sponsor’s expectations and increases your chances of success.
5. Role persona AI quality checks and suggestions: Even if you’re a one-person team, our system simulates a full bid team, stakeholders or buyers marking team, providing you with the guidance and suggestions you need to create professional, comprehensive proposals. Our platform generates role personas that simulate the expertise of a full team, offering you targeted suggestions to enhance your proposal. As the content writer, you’ll use these persona-based suggestions to improve your response. This makes your proposal more credible and increases your chances of success.

Here’s how our role personas can help with typical sports club projects, allowing you, the chairman or individual, to take the lead in writing:

1. Pitch Improvements

For a proposal focused on upgrading or maintaining your sports pitch, it’s crucial to highlight the benefits for player development and community engagement. The following personas will provide targeted suggestions to help shape your proposal:

• Personas: Groundskeepers, Contractors, Project Managers, Community Coordinators.
  • Content Guidance:
    • Project Manager and Contractor personas will provide suggestions on how to structure the delivery methodology and budgeting.
    • Community Coordinator personas will suggest how to highlight the positive impact on the local community, youth engagement, and long-term usage of the improved facilities.
  • You as the Writer: With these suggestions, you, can confidently draft the proposal’s sections, knowing that the personas provide expert-level insights to improve the response.
  • We will be on hand for any advise through our 1-hour free consultancy.